We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.
As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow executives to focus on their managerial duties without distractions.
Your primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.
Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executives.
Responsibilities
-Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
-Attend meetings and keep minutes.
-Receive and screen phone calls and redirect them when appropriate.
-Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
-Make travel arrangements for executives
-Handle confidential documents ensuring they remain secure
-Prepare invoices or financial statements and provide assistance in bookkeeping
-Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
-Maintain electronic and paper records ensuring information is organized and easily accessible
-Conduct research and prepare presentations or reports as assigned.
Requirements and skills
-Proven experience as executive secretary or similar administrative role
-Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management and basic accounting -Familiarity with basic research methods and reporting techniques
-Excellent organizational and time-management skills
-Outstanding communication and negotiation abilities
-Integrity and confidentiality
-Degree in business administration or relative field
Kindly send your cv at:gulf@mfmhservices.biz
Tagged as: admin, erp, Executive Secretary, ITI, management, manager, Secretary, SMO, time management
Source ⇲
Jobs – UAE Dubai Jobs, latest jobs, used cars, real estate
Set sales targets and develop strategies to achieve these goals Manage relationships with current and potential clients Prepare sales...
Apply For This Job**Hotel:** Greensboro Embassy Suites Housekeeping Room Attendant Part time **Atrium SPIRIT – where teamwork, passion and appreciation ignite service excellence**...
Apply For This Job**Additional Information** **Job Number** 24198218 **Job Category** Sales & Marketing **Location** W Edinburgh, 1 St James Square, Edinburgh, Scotland, United...
Apply For This JobWe are seeking a professional and customer-focused hotel manager to oversee our hotel operations. In this position, you will direct...
Apply For This JobJob Requisition ID: 162822 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified...
Apply For This Job**Additional Information** **Job Number** 24200274 **Job Category** Sales & Marketing **Location** W Montreal, 901 Square Victoria, Montreal, QC, Canada, H2Z...
Apply For This Job