UAEN-Personal Assistant / Office Administrator | AL Futtaim Finance | Automotive (AE) Full Time

Job Requisition ID: [[ 166404]] 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:

Provide PA support to the Director, arrange meetings, managing Diaries, travel arrangement & accommodation (Business Trips), process approvals. Arrange visits, events/Conference, Responsible for office functions, develop office procedures, organizing and coordinating office operations in order to ensure 
organizational effectiveness and efficiency. Responsible for Petty Cash Fund Mgt. Manage Procurement & Payables for AFSRL. Filing and maintaining office records, resolving inter office disputes, maintain office equipment, telephone systems, responsible for the Facilities & maintenance.

What you will do:

PA to MD of Automotive Financial Services, Rental, Leasing and Subscriptions Daily calendars, meeting arrangements, Daily emails and actions, Business Travel arrangement, Travel pack, Office Management, Facilities, Maintenance & HSSE, Cost Savings Initiatives.
Daily support in office operations, facilities & HSSE.

Report on ADMIN cost savings Initiatives.
Provide all Departments with sufficient cash to cover minor expenses and ensure intact receipts & detailed reports are forwarded to Finance in compliance with AFM guidelines.

Required Skills to be successfu:

Minimum Experience: At least 5 years knowledge in Administrative Management practices and procedure.
Knowledge in Human Resources Management and Finance is a plus. 
 
Job-Specific Skills:

PC Skills Microsoft Office, Microsoft outlook, Data Access, Presentation.
Project Management. Microsoft Visio.
Behavioural Competencies: Organise, communication skills, analytical, problem solving, attention to details, 
coaching skills, initiative, integrity, adaptability, teamwork, decision making, time management, delegation

What equips you for the role:

Graduate of bachelor’s in business administration or Business Management Graduate

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

Tagged as: admin, Administrator, Al Futtaim, Assistant, automotive, Director, Dubai, healthcare, ITI, labor, management, Personal Assistant, retail, ship, time management, UAE

Source ⇲
Al Futtaim Private Company LLC - Custom Search locationMulti:(AE)