Payroll & Accounting Associate full_time

The Mozilla Foundation is a nonprofit public benefit organization. Our mission is to ensure that the Internet is a global public resource, open and accessible to all. Join us and become part of our mission to promote openness, innovation, and opportunity online!

The Finance and Administration team ensures that the Foundation is a trusted and effective steward of its finances and operations. The team’s focus is to provide the Foundation and its external partners with consistent, timely and effective operating processes while also providing a) useful and productive financial data so that it can make informed decisions and b) excellent controllership over its processes, commitments, and information.

The person hired in this role will need to be a problem solver, trusted business partner, and technical project manager. They need to have understanding and experience with accounting tasks particularly for payables and payroll in US, Canada, and other international contexts. This role will ensure accurate and timely bill processing as well as calculation of wages, benefits, tax withholdings, and company deductions.

• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Process, prepare and submit changes in the payroll (e.g. new starters, leavers, salary increases, statutory leaves, and timesheets).
• Run changes to the payroll related to secondary benefits such as pension, health insurance and other required regulations.
• Prepare and upload payroll journals in accounting software.
• Verify records and reports of payroll transactions from third party providers, and handle clarifications and corrections as needed.

• Review and enter invoices into the bill processing system, verifying coding and ensuring proper configuration for approval.
• Reconcile vendor accounts on a scheduled basis to ensure accounts are in good standing and project future payables.
• Review and approve corporate credit card transactions.

• Facilitate audits by providing records and documentation to auditors.
• Participate in internal and external payroll audits to ensure accuracy and compliance.
• Maintain a wide variety of payroll and payment information for the purpose of providing an up-to-date reference and audit trail.

• Answer employee questions regarding paychecks, deductions, credit card management, and employee reimbursements.
• Communicate with vendors regarding invoices and banking information.
• Identify and recommend updates to payroll processing and bill payment software, systems, and procedures, focusing on efficiencies and best practices.
• Develop and update user procedures, guidelines and documentation.
• Other payroll and accounting duties as assigned.

• 4+ years of payroll and payables processing and accounting experience.
• Payroll processing experience in both the United States and Canada, with additional experience in processing global payroll through PEO and EOR vendors.
• Payables processing experience, ideally using a cloud-based platform such as Bill.com.
• Extensive knowledge of the payroll function, including preparation, balancing, internal controls, and payroll taxes.
• Proficient in MS Office, particularly Excel, for data management and calculations.
• FPC or CPP certification is strongly preferred.

• Strong attention to detail with the ability to process data accurately and efficiently.
• Strong analytical and problem-solving skills.
• Excellent time management skills and the ability to meet deadlines.
• Ability to maintain a high level of confidentiality, discretion, judgment, tact, and diplomacy in all matters.
• Skilled at thriving in high-pressure and fast-paced settings.
• Experienced in nurturing positive relationships and optimally communicating with various collaborators within and outside the company.
• Excellent organizational skills with the ability to work independently, prioritize tasks in a changing environment, and maintain a high degree of accuracy.
• Proven understanding of payroll and withholding requirements, including international payroll.
• Understanding of basic accounting principles, including invoice coding and general ledger allocations.

The Mozilla Foundation is dedicated to fair and equitable compensation for our staff. We aim to pay a competitive and market-based salary based on the responsibilities and requirements of the role. We do not ask for, or take into account, salary histories in our offer process.

The starting salary ranges for this role are listed below. These four countries are where we most commonly employ staff.

• Germany: €49,031.40-€55,116.61 (target salary offer – €50,579.76)
• UK: £40,629.60-£45,672.08 (target salary offer – £41,912.64)
• Canada: $84,645.00-$95,150.16 (target salary offer – $87,318.00)
• US: $62,700.00-$70,481.60 (target salary offer – $64,680.00)

Some regions fall into a higher salary market and this is reflected in the example ranges below:

• London: £50,787.00-£57,090.10 (target salary offer – £52,390.80)
• NYC, San Francisco, Bay Area: $78,375.00-$88,102.00 (target salary offer – $80,850.00)

The range for your specific location will be discussed in screening conversations if your application is successful.

• Private Medical Insurance
• Extended Sick Leave
• Global Employee Assistance Program (EAP)
• Retirement Plan contributions
• Paid Time Off: 20 days annual leave + sick days and your birthday
• Company Holidays + Shutdown
• Wellness budget
• Professional Development budget
• Top up program for Pregnancy and Parental leaves

Benefits are subject to change at any time at the discretion of Mozilla Foundation.

Mozilla understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities and expressions.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation at accommodation@mozillafoundation.org.