Field Finance and HR Coordinator Freelance

About Action For Humanity/ Syria Relief:

We are one of the leading Syria-focused charities in the world. We provide lifesaving and life-changing Support to millions of Syrians annually through emergency interventions, providing medical facilities, food, clean water, shelter, orphan support, protection, and education. Through our parent charity, Action For Humanity, we also work further afield.

Suriye Yardım Derneği was established in Manchester, UK, at the start of the Syrian conflict in 2011. Dismayed at the rapidly unfolding crisis in Syria, a group of friends of Syrian heritage came together to provide emergency humanitarian aid in the region for what has initially assumed to be a short-term project. Since then, we have grown to become the largest Syria-focused charity in the UK and have touched the lives of 10.3 million people in need.

We are focused on providing medical care, food aid, education, protection, and access to water and shelter to the millions of Syrians displaced across the region. As well as establishing long-term projects such as schools, healthcare clinics, and livelihood.

Vacancy: Field Finance and HR Coordinator

Qualifications and Education Requirements: A bachelor’s degree in finance, accounting, or human resources is preferred; equivalent professional qualification or significant relevant work experience will be considered and Advanced knowledge of Syria labor laws, donor rules, and regulations.

General Work Experience: At least 10 years of experience in HR activities, finance management, or related fields (preferably in NGOs).

Skills & Abilities:

Languages:

• Arabic (mother tongue).
• Fluent in English (writing, reading, and speaking).
• Turkish (Additional advantage)

Computing:

• Proficiency in Microsoft Office (Word, Excel, and Outlook).
• Competency in ERP, accounting systems, and payroll software.

Other Skills:

• Strong analytical, communication, and negotiation skills.
• Effective conflict resolution and workplace investigations.
• Ability to work in a diverse workplace and manage competing priorities.
• High ethical standards, attention to detail, and strong organizational skills.

Abilities:

• Work independently or as part of a team in a fast-paced environment.
• Demonstrate leadership and the ability to manage multidisciplinary teams.
• Maintain confidentiality and ensure compliance with local and international regulations.

Duties and Responsibilities:

Financial Management:

• Ensure the bookkeeping of the transactions is done regularly and in line with the GAAP and the local laws and regulations.
• Proactively manage monthly activities including adjusting journal entries, receivables, payables, reconciliations, and account analysis that ensures timely month-end closure.
• Prepare the annual accounts and financial statements (Balance sheet, Income statement, cash flow statement etc.) in coordination with the HQ Finance team.
• Lead and coordinate the preparation and review of year-end audit schedules for country office and support the HQ in the general annual audit.
• Cooperate and provide support in the external audit, internal audit and spot check processes.
• Enforce accounting policies; identify accounting issues and determine the appropriate treatment under generally accepted accounting principles.
• Manage intercompany transactions and balances.
• Interface with other stakeholders and ensure adherence to policies and standard processes.
• Maintain a documented system of accounting policies and procedure.
• Suggest improvements/changes to the applied policies and procedures if applicable and ensure adopting the best practices in accounting and financial management and reporting.
• Ensure the existence of a proper system of archiving both hard and soft copies of documentation.
• Oversee the Preparation of the financial documents and templates for the charity in coordination with HQ finance team and ensure the use of appropriate documentation in all financial matters.
• Plan and manage cash flows and petty cash. Maintain continually the financial documents and templates.
• Maintain financial and accounting records to meet legal and tax requirements and to measure both the inputs and the outcomes of the charity’s operations.
• Supervise the finance staff in their tasks, reporting, communication with the donors and stakeholders etc.
• Manage the preparation of the organization’s annual budget.
• Effective cash flow management, ensure the sufficient available cash to meet the commitments
• Regularly check, in collaboration with the Project Managers, the financial performance of projects: project balance, expenditures, expenditure projections, and financial forecast.
• Ensure project expenses are reasonable, allocable, prudent and spend in accordance with donors’ rules and regulations
• Prepare the interim and final financial reports and to the donor
• Supervise the grant cycle starting from the preparation of the budget until the close out.
• Ensure the adherence to the rules and regulations of the donors, avoid the disallowable and unallowable expenditures.
• Maintain proper and professional communication with donors, ensure the donor satisfaction in all stages of the financial work.
• Maintain good relations with banks and financial institution, ensure the organization receive the best quality of financial services.

HR Management:

• Lead recruitment, onboarding, and staff development activities.
• Manage performance evaluations, well-being programs, and disciplinary actions.
• Ensure compliance with labor laws and manage legal consultations.
• Develop and maintain HR policies and ensure alignment with organizational goals.

Administrative and Compliance Oversight:

• Maintain records, including contracts, permits, and certificates.
• Oversee internal and external travel, including insurance arrangements.
• Coordinate with HQ and external consultants to ensure compliant payroll and social security payments.

Team Leadership:

• Supervise finance and HR staff, providing capacity building and development opportunities.
• Foster an inclusive, ethical, and efficient work environment.
• Act as a mediator in resolving conflicts and ensure equitable practices.

Child Safeguarding Policy

Child abuse in all forms is unacceptable to Suriye Yardım Derneği which recognizes its responsibility to protect children from harm in all areas of its work. Suriye Yardım Derneği is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation. We understand the diverse needs of every individual, and we’re proud to announce our unwavering dedication to creating an inclusive environment for persons with disabilities.

PSEAH -Discrimination, Abuse, and Harassment Policy

Suriye Yardım Derneği’s unwavering dedication extends to creating a workplace that fosters respect, equality, and dignity. Introducing our Discrimination, Abuse, and Harassment Policy, we affirm our stance against any discrimination, abuse, or harassment based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. We declare zero tolerance for any form of mistreatment, whether physical, sexual, or verbal. Our employees and associated personnel are integral to upholding these values, ensuring a work environment where everyone’s rights are respected, both within and beyond the Suriye Yardım Derneği community. Join us in building a future where protection, safety, and respect prevail for all.

and It is forbidden for Suriye Yardım Derneği employees inflict harm on children or vulnerable groups or carry out acts of harassment or sexual exploitation of children and adults, directly or indirectly, inside or outside the organization, during or after working hours.”

How to Apply:

Interested candidates are invited to submit their Curriculum Vitae (CV) and a Cover Letter detailing how their skills and experience align with the requirements of this position. Applications should be submitted via the provided application link: (shorturl.at/aRSXY), using the job code SR/SY/DA/FHRC/390.

Deadline: January 11th, 2025

SYD is an Equal Opportunity Employer

Only short-listed candidates will be contacted.

As part of the emergency recruitment process, SYD/AFH has the right to initiate weekly screenings and proceed with interviews accordingly.

Tagged as: ac technicians

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