International Consultant-IOC New Delhi (New Delhi, India) contract

Parent Sector : Intergovernmental Oceanographic Commission (IOC)

Duty Station: New Delhi

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: General Administrative Support

Type of contract : Non Staff

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 19-03-2025

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Under the overall authority of the Director of the UNESCO New Delhi Office and the direct supervision of the Finance and Administrative Officer of UNESCO New Delhi and in coordination with the Science Programme Specialist and Intergovernmental Oceanographic Commission (IOC), the consultant will provide services and reports based on actual programme and administrative support work with full respect of UNESCO rules and procedures in the field of Finance, Budget, Human Resources and Logistics Management. 

In particular, the incumbent shall perform the following duties:

1. Prepare a report recommending how events should be organized by supporting the office in organizing or assisting in events taking into account the following financial, budgetary, HR and logistics accountabilities.

Financial Accountabilities

Ensure that the Office’s financial resources and expenditures are fully and properly accounted; schedule payments and disbursement of funds

Ensure accurate and timely processing of assigned accounts, developing budget estimates and monitoring expenditures, participating and advising in the preparation of financial statements and budgets

Compile and consolidate data from various sources into financial statements; prepare worksheets

Monitor expenditures, review payments and reconcile accounts

Investigate anomalies and erroneous charges and take corrective action

Provide assistance and guidance to undertake coding and data entry task and to extract information,

Budgetary Accountabilities

Assist and advise on planning and budgetting and recommend modifications

Prepare budget proposals and cost estimates and ensure that data is correct

Identify irregularities and undertake transactions to correct errors/omissions

HR Accountabilities

Follow-up on coming HR actions and oversee maintenance, update and clean-up of database

Logistics Accountabilities

Procurement: research and retrieve information on supply sources, vendors by commodity and obtain specifications on the market.

Review contractual documents (TOR, budget, contract nature and type).

Resolve issues/ problems related to delivered goods.

Prepare requisitions for supplies and equipment.

Arrange for control and distribution of inventory records.

           Support the office in preparing and updating travel plans; make travel arrangements; prepare required travel requisitions and monitor the budget; arrange hotel accommodations and other related logistics following UNESCO policies, procedures, and rules.

           2. Prepare a report recommending and developing techniques and methods that will improve  financial, budgetary, HR and logistics management by supporting with administrative tasks related to these accountabilities.

and     3. Develop techniques and methods that will improve financial, budgetary, HR and logistics management during on-the-job support of administrative tasks.

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Education

Minimum BA degree in Business Administration, Economics or related area.

Work Experience

Minimum 4 (four) years of progressively responsible and relevant work experience in one or several subject areas of administration including proven finance/accounting experiences;

Relevant work experience acquired at the international level;

Experience in writing material including budget and finance documents.

Skills and competencies

Excellent interpersonal skills for teamwork and work in a multicultural setting and ability to interact effectively with different stakeholders inside and outside the Organization;

Thorough knowledge of administrative rules, policies, processes and procedures gained through extensive experience in a related area;

Proven skill in managing a complex and demanding workload and accomplishing work through others.

Desirable qualifications 

Education

Advanced University degree in Business Administration, Public Administration, finance, accounting or other relevant fields;

Accounting certificate or relevant certificate to the post.

Work Experience

Similar experience working with diverse organizations in the region and in an international environment preferably a UN agency.

Relevant work experience acquired at the international level.

Skills and competencies

Knowledge of SAP and other IT based systems for planning and monitoring voluntary contributions and of systems for tracking resource mobilization;

Good knowledge of UNESCO or UN System;

Knowledge of UNESCO’s programme and approved priorities;

Familiarity with the work and general function of UNESCO and international organizations in the UN system

Knowledge of UN Rules, Regulations and administrative procedures

The consultant fees is at USD 3000 per month.

Duration

The consultancy  period is of two months, starting from the date of contract signing on or around 24 March 2025.

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted. 

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.