Logistics Assistant – Bicol (Filipino Nationals Only) Freelance

Duration : 3 months
Start date : ASAP

Assist the Base Logistics Officer in the activities and implementation of the procedures and policies in accordance with the of the five mandates of logistics department defined in the Kit Log: the supply chain, storage, fleet, communication and equipment and the security management of the base.

Objective 1: Supply Chain Management

• Centralize and process the Purchase Request through updating the order follow-up form
• Proceed the request by preparing a Release Order or a Purchase Order
• Submit for approval the Purchase Order to the Base Logistics Officer and Finance.
• Perform purchasing of the office supplies, equipment, sticks and materials needed by Programs and offices by respecting Action Against Hunger procurement procedures.
• Assist the Base Logistics Officer in getting quotations, assessment of equipment and materials.
• Organize the delivery of the items by delivery notes and to update the follow up.

Objective 2: Store Management

• Assist in physical inventory of stock and assets.
• Ensure all the stock cards are current and accurate for all materials in stock in line with stock management procedures (stock reports)
• Ensure all the equipment cards and assets labels are accurate and in place.
• Respect physical stock management requirements (organization, cleaning, ventilation, protection from external elements, etc.)
• Ensure proper identification of items received with the accompanying delivery note, especially with regards to quantity and quality and proper documentation
• Ensure all items to be shipped are properly packaged, labeled, and organized for rapid dispersal.
• Always keep and organize the store in a good, safe and clean condition
• Inform the Base Logistics Officer of any goods at or near expiration facilitate the replacement on time especially for the medical kits and fire distinguishers.

Objective 3: Fleet Management

• Collects necessary information weekly through movement plan form and update daily to assess the transportation needs and organization of the fleet movement through proper communication skills.
• Reports to the Base Logistics Officer in case of major shortage of vehicles and seek for instruction for the usage of taxi or temporal rental vehicles.
• Prepares the movement planning weekly through form collection and compilation in computer and daily update on whiteboard and computer file.
• Ensure safe preparation, loading and unloading of vehicles and materials.
• Assist in management of cargo dispatch.

Objective 4: Security

• Adhere to the Mission Reporting system and submit the reports requested on-time.
• Respect the Security rules of Action Against Hunger and coordinate with the Base Logistics Officer for any security issues relating to work.
• Report any security or other incidents in the field that may interrupt project activities directly to the Base Logistics Officer.

• Bachelor’s degree in Logistics, Supply Chain Management, or any related field; candidates with at least two year of relevant field experience will be considered in lieu of a Bachelor’s Degree.
• Knowledge of procedures on procurement, warehousing, supply chain
• A previous experience of at least 1 year in a similar position
• Experienced working in an emergency response (conflict setting desirable).
• English and Filipino are required. Knowledge in speaking Bisaya is an advantage.
• Good knowledge of MS Office packages especially Excel.
• Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.

• Compensation: based on Action Against Hunger grid.
• Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
• Fixed-term Employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.

How to apply

Interested candidates meeting the requirements should apply to the link provided below on or before 29 November 2024.

https://employ.acf-e.org/index.php/positions/view/9926

Only shortlisted candidates will be contacted for an interview by the HR Department.

Note. – Given the urgency of this position, the vacancy may close on or before the deadline.

Action Against Hunger provides equal opportunities to candidates regardless of their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among females and men in all HR processes and policies within the organization.

Tagged as: ac technicians

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