Request for Proposal – Gender Audit & Gender Audit Training – RFPJOR2025549 Freelance

You can download the soft copy of the RFP following this link on Google Drive: (Full copy):

[https://drive.google.com/file/d/14Xf7M26PJHG4PD93wUiUvfMySUQtYH56/view?usp=drive_link](https://drive.google.com/file/d/14Xf7M26PJHG4PD93wUiUvfMySUQtYH56/view?usp=drive_link](https://drive.google.com/file/d/14Xf7M26PJHG4PD93wUiUvfMySUQtYH56/view?usp=drive_link))

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Advertisement – REQUEST FOR PROPOSAL

WUSC invites proposals for: Hiring a Firm or Consultant to Conduct a Gender Audit and Gender Audit Training for VTC under the (BUCRA project)

«RFPJOR2025549»

The closing date for receipt of proposals will be « 21 Jan 2025 » at «16:00 Amman Local time» –

All submissions must be electronically submitted to Jordan procurement email address

« procurement.jo@wusc.ca»

For further information, contact WUSC through « procurement.jo@wusc.ca»

Contents

Contents

INSTRUCTION TO BIDDERS 3

1. Description of the Procurement 3

2. Eligibility and Qualification of Bidders 3

3. Language of the Proposal 3

4. Documents included in the Proposal 4

5. Clarification and Amendment 4

6. Modification and Withdrawal 5

7. Payment and Currency 5

8. Format, signing and submission of Proposals 5

9. Deadline for Submission of Bids 5

10. Bid Opening 5

11. Evaluation of Technical Proposals 5

12. Evaluation of Financial Proposals 6

13. Confidentiality 7

14. Notification of Award 7

15. Award of Contract 7

16. Signing of Contract and Performance Security 7

17. Settlement of Disputes 8

18. Compliances 8

Annex 1:Terms of Reference (TOR) 9

1. Description of the Procurement

WUSC intends to procure a Firm or Consultant to Conduct a Gender Audit and Gender Audit Training for VTC under the (BUCRA project) as per the Terms of Reference attached in Annex 1

1. Eligibility and Qualification of Bidders

2. In order to be awarded the contract, bidders should possess the financial, economic, technical, and professional capacity to perform the contract. Bidders should fulfill their tax and social insurance liabilities in the country and should not currently be subject to a debarment penalty.

   1. Bidders must adhere to the highest ethical standards, both throughout the bidding process and execution of the contract.
   2. WUSC has zero tolerance for unethical behavior/corrupt practices including:
   • Bribery: the act of unduly offering, giving, receiving or soliciting anything of value to influence the procurement process;
   • Extortion or coercion: the act of attempting to influence the process of procuring goods or services, or executing contracts by means of threats of injury to person, property or reputation;
   • Fraud: misrepresentation of information or facts for the purpose of influencing the procurement process;
   • Collusion: an agreement between bidders designed to result in bids at artificial prices that are not competitive;
   • Guilt of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or failing to supply this information;
   • Anti-terrorism: support of any terrorist or terrorist group as defined by donors;
   • Other civil, criminal acts or otherwise illegal activity which would be detrimental to the financial interests of WUSC
   1. WUSC may declare the consultancy firms, their boards of directors and/or individual personnel ineligible to register with the organization either indefinitely or for a stated period of time.
   2. WUSC will reject a proposal if it establishes that the bidder recommended for award has engaged in corrupt, fraudulent, collusive or coercive practices in competing for the contract.
   3. Freelance Consultants are Eligible to submit proposals for this RFP.

3. Language of the Proposal

The Proposal as well as all, correspondence and documents related to the proposal shall be written in English Language.

1. Documents included in the Proposal

The proposal will be prepared, submitted and evaluated in two parts as follows:

1. Technical Proposal Format and Content

   The Technical Proposal shall be prepared using the instructions provided below and shall comprise the documents listed.The Technical Proposal shall not include any financial information. A Technical Proposal containing material financial information shall be declared non-responsive.

Section 1 (In case of an open tender where the suppliers are not known to WUSC; the following documents should be requested) for eligibility and compliance check/evaluation

• Covering letter on firms headed paper giving complete details including email addresses, telephone contacts, office location
  • Copy of Certificate of Incorporation/Registration (Commercial registration)/ Where applicable (Not required for freelance bidders)
  • Valid Tax compliance certificate (where applicable)
  • Copy of Current Trading License (Vocational license)/Where applicable (Not required for freelance bidders)

Failure to submit the documents requested in Section 1 will lead to rejection of the proposal.

1. Financial Proposal format and content

   The Financial Proposal shall be prepared in the format below and it shall list all costs associated with the assignment, including (a) remuneration for Key Experts and Non-Key Experts, (b) reimbursable expenses as follows:

   • Summary of Costs
   • Breakdown of Remuneration of the key experts proposed
   • Reimbursable expenses if any

4.2.1 The prices given in the financial proposal must include all taxes and duties in accordance with the laws of the country. (No Tax exemption)

4.2.2 The price offered must remain fixed during the contract performance.

4.2.3 The bid price must be in the requested Currency, which is Jordanian Dinar (JOD).

1. Clarification and Amendment

   WUSC will, within 3 days, respond in writing or electronic mail to any request clarification received in writing or electronic mail no later than 7 days before the expiry of the deadline for submission of the bid. The response will be distributed to all bidders without identifying the source of the request. All inquiries should be written to WUSC through (procurement.jo@wusc.ca)

2. Modification and Withdrawal

3. The bidder may submit a modified bid or a modification to any part of it at any time prior to the proposal submission deadline. The bidder’s withdrawal notice envelope must be marked as “Modification”. No modifications to the bid shall be accepted after the deadline.

   1. The bidder may submit a bid withdrawal notice to any part of it at any time prior to the proposal submission deadline. The bidder’s withdrawal notice envelope must be marked as “Withdrawal”. No withdrawals to the bid shall be accepted after the deadline.

4. Payment and Currency

   1. Payment under the Contract shall be made in the currency or currencies in the bid which is (JOD)
   2. Payment will be made within 30 days upon submission of invoice and satisfactory receipt of goods.

5. Format, signing and submission of Proposals

   1. An authorized representative of the bidder shall sign the original submission letters in the required format as one original.
   2. The original Technical Proposal shall be clearly marked “TECHNICAL PROPOSAL” Title of the attachment.
   3. The original Financial Proposal shall be clearly marked “FINANCIAL PROPOSAL” Title of the attachment. (Note : Technical and financial proposals must be submitted in one email with separate attachments).

6. Deadline for Submission of Bids

   The proposal must be submitted through the email with the subject of “RFP/JOR/2025/549” and must be received by WUSC by Jan 21 2025 16:00. Bids received after this date will be rejected.

Proposals submitted must be valid for 90 days from the bid submission date.

1. Bid Opening

   1. WUSC evaluation committee shall conduct the opening of the proposals immediately after the bid submission time. The opening date will be Jan 22 2025.
   2. At the opening of the proposals, only the Technical proposal shall be opened while Financial Proposal shall remain at the procurement department and shall be securely stored. bids the following shall be read out: (i) the name and the country of the bidder (ii) any modifications to the bid submitted prior to proposal submission deadline; (iii) any other information deemed appropriate. This information will be filled in the bid opening form.

2. Evaluation of Technical Proposals

   1. The evaluators of the Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded
   2. The tender committee shall evaluate the Technical Proposals on the basis of their responsiveness to the Terms of Reference and the RFP, applying the evaluation criteria, sub-criteria, and point system specified below. Each responsive Proposal will be given a technical score.

A Proposal shall be rejected at this stage if it does not respond to important aspects of the RFP or if it fails to achieve the minimum technical score.

During evaluation of bids, WUSC may request of the bidder, in writing using the mailing address or email address, to provide clarification of his bid. No change in price or substance of the bid shall be sought, offered or permitted.

Proposal Evaluation Criteria

Criteria, sub-criteria, and point system for the evaluation of the Technical Proposals:

Points

1. Technical ( which includes; doing an evaluation for the video quality, equipment & creativity – (70 points)
2. Financial Proposal (30 points)

Total points for the four criteria*:* 100

The minimum technical score (St) required to pass is: 55

The minimum Overall score 70

1. Evaluation of Financial Proposals

   1. The Financial Proposals of the bidders who attain the minimum technical scores are opened (can be made public to all bidders who participated, and if a public opening is called all bidders must be informed in advance of their technical scores and those qualifying informed that their financial proposals will be opened during the public opening and those who did not attain the minimum points are informed that their financial proposals will be returned unopened after the contracting process is complete ) and the summary of cost prices read out and recorded in the bid opening form by the tender committee. All other Financial Proposals are returned unopened after the Contract negotiations are successfully concluded and the Contract is signed.
   2. Arithmetical errors will be rectified in the following manner. If there is a discrepancy between the unit price and the total price, obtained in multiplying the unit price by quantity, the unit price will prevail. If there is a discrepancy between the words and figures, the amount in words shall prevail. If the bidder disagrees with such his bid will be rejected.

Proposal Evaluation Criteria

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100.

The formula for determining the financial scores (Sf) of all other Proposals is calculated as following:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration.

[or replace with another inversely proportional formula acceptable to the WUSC]

The weights given to the Technical (T) and Financial (P) Proposals are:

T = [70], and

P = _______[30]

Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%.

1. Confidentiality

   1. No bidder will contact WUSC on any matter related to his bid except for requests related to clarifications of the bid. Information concerning procurement process and evaluation of bids is confidential. Any clarification related to the selection process, shall be done only in writing.
   2. Any attempt by the bidder to influence improperly WUSC officials in the evaluation of the bid or Contract award decisions may result in the rejection of its bid, and may be subject to the application of prevailing WUSC’s debarment procedures.

2. Notification of Award

   1. The Consultant with the Most Advantageous Proposal, which is the Proposal that achieves the highest combined technical and financial scores, will be notified of award of contract by WUSC in writing.
   2. At the same time WUSC notifies the successful bidder, WUSC will notify all other unsuccessful bidders and provide a debrief where one is sought in writing within 3 days.
   3. The notice of acceptance will be given by the successful bidder within 7 days of the notification of award.

3. Award of Contract

   1. WUSC will award the contract to the bidder whose bid is determined to be substantially responsive and who offered the best evaluated bid.
   2. WUSC reserves the right to accept or reject any bid or all bids and to cancel the bidding process at any time prior to award of the contact without thereby incurring any liability to bidders without being required to inform the bidders of reasons for such actions.

4. Signing of Contract and Performance Security

   1. WUSC will send the successful bidder the Contract. The bidder will sign and date the contract and return to WUSC within 14 days of receipt of the notice of award.
   2. Together with the signed Contract, the bidder will furnish WUSC with a Performance Security, if required to do so.
   3. If the successful bidder fails to submit the performance security, if required to do so, within 14 days, then it shall be sufficient grounds to revoke the award of the contract. In this case, WUSC will award the contract to the next bidder.
   4. A performance security may be required in cases where the supplier is given an advance payment. Performance Security must be in the form of a Bank Guarantee or a bond from an Insurance Company licensed by the Bank.

5. Settlement of Disputes

Disputes that may arise during the performance of the Contract shall be settled in accordance with the laws of the country, by arbitration or mutual agreement between the parties.

1. Compliances

Bidders must submit valid certificates of compliances from the relevant bodies as requested.

Gender Audit and Gender Audit Training for (BUCRA project)

Terms of Reference (RFPJOR2025549)

1. Background

The “Burden of Childcare Reduced and Addressed for Women in Jordan” (BUCRA) project, funded by Global Affairs Canada and implemented by the World University Service of Canada (WUSC) in partnership with the National Council for Family Affairs, SADAQA, and the Vocational Training Corporation, under the umbrella of the Ministry of Social Development., aims to transform parental and guardian engagement in Early Childhood Care and Development (ECCD) through gender-responsive models. By piloting innovative strategies informed by research and community input, the project strives to foster an inclusive ECCD ecosystem that empowers women and facilitates their participation in the workforce.

BUCRA project will undertake a thorough assessment with diverse stakeholders to gather comprehensive data on ECCD services, cultural perceptions of childcare, gender norms, environmental sustainability, and women’s economic opportunities in the ECCD sector. This research will inform the development of culturally sensitive, evidence-based messaging for strategic campaigns, as well as guide outreach sessions to increase parental engagement in ECCD. This assessment will be capturing insights necessary for designing impactful, data-driven communication strategies.

1. Purpose

The purpose of this mission is to conduct a gender audit for the VTC along with a gender audit training as below:

• Phase One: Gender Audit: Conduct a gender audit for the VTC headquarters while coaching the gender unit staff to ensure sustainability.
• Phase Two: Gender Audit Training: The purpose of this assignment is to equip the VTC with the necessary training and tools to create a gender-sensitive work and training environment. Also, to have them apply a gender lens to their own workplaces and training programs.

1. Scope of Work

The consultant will be responsible for the following:

Phase One: Gender Audit

Conduct a gender audit for the VTC headquarters while coaching the gender unit staff on the following (to ensure the active and sustainable implementation of the suggested action plan arising from the audit):

1. With the gender unit staff, create a work plan for the gender audit and coaching process (to be approved by WUSC)
2. Data collection necessary to complete the gender audit
3. Gender audit (based on the methodology and limitations proposed by the consultant)
4. Provide a Gender Audit report in both languages
5. Conduct a Workshop to discuss the Gender Audit results with the VTC senior management: reflect their comments and commitments in the proposed action plan.
6. Work with the VTC gender unit on a gender action plan , in both languages, for revising the VTC’s policies, programs and procedures

Phase Two: Gender Audit Training

The purpose of this assignment and based on the gender gaps identified during the gender audit is to equip the VTC with the needed training and tools to create a gender-sensitive work and training environment. Also, to have them apply a gender lens to their own workplaces and training programs.

By the end of the gender audit training the participants should be able to:

• Understand GESI concepts including gender mainstreaming, intersectionality, gender relations, and inclusion.
• Identify barriers to women’s employment with a special focus on the childcare sector.
• Be aware of the factors that make a workplace gender friendly
• Understand the root causes of gender inequities
• Strengthening the capacity of the VTC ECCD trainers to deliver quality, market-relevant, gender transformative and inclusive accredited ECCD training
• Enhance their ability to be more gender-sensitive
• Know how to make their gender sensitive policies and programs sustainable in the long term.
• To be able to identify gender gaps within their organizations, training programs and to come up with solutions.

Task required

1. Develop participatory training material:
2. Develop training material on gender audit in Arabic covering:

• Gender concepts include gender mainstreaming, intersectionality, gender relations, and inclusion.
• Barriers to women’s employment with a special focus on child care.
• Factors that make a workplace gender friendly
• The root causes of gender inequities
• How an organization can identify equity strengths and weaknesses in hiring, training, promotional opportunities, and workplace practices, policies and programs
• How to be more gender-sensitive, responsive and transformative.
• How to make policies and programs sustainable in the long term

1. Review the training materials with the BUCRA gender team.
2. Work closely with the gender team to amend training materials if necessary
3. Provide the final material to be printed for the use of the trainees.

2) Provide participatory training for up to 30 people:

1. Train participants based on the criteria above
2. On the last day, coach the participants on how to review samples of their own policies and procedures and come up with suggestions.
3. Develop a “Pre/Post” questionnaire to assess participants’ gender and gender audit knowledge

• Note: WUSC will be responsabile for the training costs (Logistics, Venue, etc..)

3)Provide a final report for Phases One and Two in both English and Arabic.

1. Timeframe:

The table below summarizes important dates for the bidders:

Table 1: Important Dates – Phase I

RFP Key Activities

Date

RFP announcement date

9/01/2025

Pre-bid Clarification (Q&A)

14/01/2025

Deadline for submitting the bid

21/01/2025

Assessment and selection

22-23/01/2025

Sign the agreement

fourth week of January,2025

Inception Report (including action plans for both phases)

1/02/2025

Gender Audit

February, 2025

Gender Audit Training

Feb-March, 2025

Workshop to Present the Audit Findings

End of Feb

Final Narrative Report in both Languages

Mid March

1. Qualification requirements of the Consultant:

The training provider (individual or registered firms):

• Must provide its record in delivering gender audit training and gender audits.
• Should provide a description of at least two of these gender audit trainings performed, and of at least one gender audit, with contact information, so references can be obtained.
• Must show that they can train public sector entities.
• Must be fluent in spoken and written English and Arabic.
• Must show innovation and creativity in the training methods used.
• Having a Gender Audit Certificate is a plus.
• Should demonstrate the ability to produce high-quality work under tight timeframes.

1. The Application/Proposal must be in Arabic and in English and include the following:
2. The Applicant’s CV.
3. A draft outline of the training to be provided.
4. Description of the participatory training method(s) to be used.
5. Number of days/hours per day required for the training, with an outline of what topics will be covered each day (Agenda and course outline).
6. Describe the process to be used in the gender audit phase including methodology, limitations and timeline.
7. A breakdown of the costs for each phase.
8. Evaluation Criteria

Evaluation Criteria

Evaluation Elements

Maximum Score

Training and audit proposal:

• Participatory Gender Audit Training Proposal
• Gender audit experience
• CV and previous experience including references

70

Financial Proposal

30

TOTAL

100

The gender audit training and gender audit proposal will be evaluated according to the criteria above. Any bidder who scores below 55 on the training and audit proposal will be immediately excluded. Although BUCRA expects to select the winning bidder based on the submitted proposal, the evaluation committee retains the right to interview the key experts or negotiate the proposals. The results of these interviews will be factored into the final technical score of the proposal.

• BUCRA-WUSC is not obligated to accept the lowest bid.
• BUCRA-WUSC has the right to amend or change any clauses as per project needs and available budget.

1. Price and payment
2. Quoted price would be open to negotiations

II. Prices are inclusive of all taxes. (No Tax Exemption)

III. First payment 50% will be paid upon signing and the balance will be paid after submitting and approving the final report by WUSC.

.

1. Legal responsibility

Any document shared with the service provider as part of this TOR will be considered to be part of WUSC-BUCRA property that cannot be distributed or used by any other agency.

Completed applications should be emailed to WUSC Jordan Country Office, procurement.jo@wusc.ca, with the subject line “Gender Audit & Gender Audit Training“. Only electronic submissions will be considered.

How to apply

Completed applications should be emailed to WUSC Jordan Country Office, procurement.jo@wusc.ca, with the subject line “Gender Audit & Gender Audit Training“. Only electronic submissions will be considered.

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