Senior Subgrants Associate – MENA Freelance

ABOUT THE OPPORTUNITY

The MENA Senior Subgrants Associate will play a critical role in supporting the effective implementation and management of subgrants within the MENA region. The position requires close collaboration with program, finance, as well as local partners, to ensure the successful administration of subgrants in alignment with donor requirements and internal Internews policies. The role combines subgrant administration, financial documents review, and partner support, aiming to promote operational excellence across Internews’ subgrants programs in the MENA region.

LOGISTICS

This role is open to candidates based in Kenya, Tunisia, and Iraq.

Applications will be reviewed on a rolling basis, so candidates are encouraged to apply soon.

This is a limited-duration position with an anticipated end date in December 2025.

OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations, and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, ages, and national origins to apply, and welcome those with alternative backgrounds and experiences.

DAY-TO-DAY TASKS will include:

Subgrant Management & Compliance:

• Assist the Regional Subgrants Manager in reviewing subgrant packages documentation.
• Collaborate with partners in the preparation, negotiation, and finalization of subgrant agreements, amendments, and related documentation.
• Maintain accurate records of subgrant agreements, amendments, financial, and narrative reports, ensuring they align with donor and internal requirements.
• Ensure subgrantees adhere to reporting deadlines, financial guidelines, and performance expectations through regular check-ins, follow-up, and flag any inconsistencies to the Regional Subgrants Manager for review.
• Assist the Regional Subgrants Manager in conducting routine review of invoices to validate the accuracy of financial and narrative reporting.

Financial Compliance & Monitoring:

• Support in reviewing subgrantee budget expenditures, ensuring alignment with approved budgets, and timely fund disbursement.
• Support subgrantees in the preparation of financial reports and ensure that proper documentation is available to facilitate smooth audits or financial reviews.

Partner Support:

• Support the Regional Subgrants Manager in conducting training sessions, or one-on-one consultations with subgrantees to strengthen their reporting experience.
• Serve as a liaison between the subgrants team, subgrantees, and program teams to address challenges, streamline communication, and ensure project success.
• Support the collection, review, and follow-up of due diligence documents from partners, ensuring compliance with timelines and requirements.

Coordination & Communication:

• Assist the Regional Subgrants Manager in organizing regular meetings with program teams and subgrantees to discuss subgrant status, challenges, and deliverables, ensuring consistent communication.
• Draft and distribute meeting minutes, action points, and other key information to relevant team members, ensuring all are informed of critical updates and deadlines.
• Work with internal teams to drive the continuous improvement of subgrant management processes, focusing on efficiency, transparency, and compliance.

Reporting & Analysis:

• Support the Regional Subgrants Manager in tracking and analyzing the progress of subgrants, identifying key trends, challenges, and risks, and proposing solutions where necessary.
• Ensure that subgrantees’ financial and programmatic reports are submitted on time, reviewed for accuracy, and fully compliant with donor requirements.

Other Responsibilities:

• Perform additional duties as assigned by the Regional Subgrants Manager to support the subgrants program and regional operations.
• In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of belonging.

QUALIFICATIONS WE’RE LOOKING FOR

Required

• A University degree in Business Management, Finance & Accounting, or a related field OR equivalent lived/professional experience.
• A minimum of 3 years of experience working with subgrants or in a similar role, ideally in an international non-governmental organization (NGO).
• Professional proficiency, including strong written and verbal communication skills, in English is required. Professional proficiency Arabic and/or French is preferred.
• Proven experience in financial management, budget tracking, and compliance monitoring in the context of donor-funded programs.
• Prior experience with USG Funds.
• Excellent verbal and written communication skills with the ability to build relationships with internal teams, partners, and stakeholders.
• Strong organizational and problem-solving abilities, with a track record of managing multiple priorities and meeting deadlines.
• Proficiency in MS Office and other relevant tools.

To apply, please submit CV via our Careers page.

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